# ChurchToolStack > What churches your size actually run, and exactly how they make it work. Independent field guides for church software: copyable workflows, anonymized tool stacks, hands-on reviews, and a pastoral blog. Every content page includes costs, setup context, and a last-checked date. Church names are pseudonymous by policy. Full sitemap: https://churchtoolstack.com/sitemap-index.xml ## Workflows (featured) - [Church visitor follow-up email template](https://churchtoolstack.com/workflows/church-visitor-follow-up-email-template/): A copy-paste church visitor follow-up email template plus the list and texting steps a 280-attendance church uses within 48 hours. - [How to set up online giving for a small church](https://churchtoolstack.com/workflows/online-giving-setup-for-small-church/): How a 175-attendance church set up online giving in a weekend: one tool, a $5 test, a Sunday script, and a first-gift thank-you owner. - [Church volunteer schedule template](https://churchtoolstack.com/workflows/church-volunteer-schedule-template/): A free church volunteer schedule template for a 95-attendance church: six-week grid, Friday reminder, gap sweep. - [Church attendance tracking spreadsheet](https://churchtoolstack.com/workflows/church-attendance-tracking-spreadsheet/): A free church attendance tracking spreadsheet process for a 95-attendance church: fixed columns, same-day entry, Tuesday review. - [Church connection card process](https://churchtoolstack.com/workflows/church-connection-card-process/): How a 210-attendance church runs a connection card process: one design, same-day entry, and a Monday empty-drawer check. - [First-time guest follow-up](https://churchtoolstack.com/workflows/first-time-guest-follow-up/): How a 280-attendance church follows up with every first-time guest within 48 hours: one list, one email, one personal text, three tools. - [Three-week absence follow-up](https://churchtoolstack.com/workflows/three-week-absence-follow-up/): How a 175-attendance plant follows up when a regular misses three Sundays: one list, a same-day text, a Friday call if needed. - [Sunday kids check-in](https://churchtoolstack.com/workflows/sunday-kids-check-in/): How a 210-attendance church moved kids check-in off a clipboard: tags at the classroom door, allergy notes on the label, Realm left alone. - [Weekend volunteer scheduling](https://churchtoolstack.com/workflows/weekend-volunteer-scheduling/): How a 95-attendance church fills Sunday roles six weeks out: Breeze for the roster, a spreadsheet for the grid, one GroupMe reminder. - [First-time giver thank-you](https://churchtoolstack.com/workflows/first-time-giver-thank-you/): How a 540-attendance church thanks first-time givers in 72 hours: a tag, a handwritten card, no amount in the note. - [Benevolence request form with private routing](https://churchtoolstack.com/workflows/benevolence-request-form-workflow/): How a 280-attendance Midwest church runs benevolence intake on a private Google Form with restricted routing, two signatures, and no GroupMe gossip path. - [Cash counting with two unrelated counters](https://churchtoolstack.com/workflows/cash-counting-two-unrelated-counters/): How an 85-attendance church handles the offering: two unrelated counters, a signed count sheet, a locked bag, and a treasurer who reconciles Tithely deposits monthly. Browse all: https://churchtoolstack.com/workflows/ ## Stacks - [A 70-attendance church plant meeting in a school cafeteria](https://churchtoolstack.com/stacks/a-70-person-church-plant-in-a-school-cafeteria/): What an 18-month-old church plant runs: Planning Center and Clearstream (both free to plants in year one), FlockConnect for care notes, and a cellular hotspot in the trailer. About $70–100/mo. - [A 320-attendance bilingual church in a Texas border city](https://churchtoolstack.com/stacks/a-bilingual-church-in-a-texas-border-city/): Bilingual border-city church stack built around Breeze, Tithely, and bilingual texting. - [A 360-attendance Black church in a Southern city](https://churchtoolstack.com/stacks/a-black-church-in-a-southern-city/): A 360-attendance Southern Black church: FellowshipOne for membership, Pushpay for giving, Text In Church and Mailchimp for outreach, Planning Center for Sunday teams. - [A 190-attendance church in a North Dakota oil town](https://churchtoolstack.com/stacks/a-church-in-a-north-dakota-oil-town/): A 190-attendance North Dakota oil-town church on Breeze, Tithely, Clearstream, and plain Mailchimp for rotation workers and weather cancels. - [A 180-attendance church in California's Central Valley](https://churchtoolstack.com/stacks/a-church-in-californias-central-valley/): A 180-attendance Central Valley church on Breeze, Tithely, Clearstream, and bilingual Mailchimp for harvest seasons and fog cancels. - [A 220-attendance church in coastal Louisiana](https://churchtoolstack.com/stacks/a-church-in-coastal-louisiana/): A 220-attendance coastal Louisiana church on Breeze, Tithely, Clearstream, and plain Mailchimp for hurricane watches and outage weeks. - [A 160-attendance church in San Juan, Puerto Rico](https://churchtoolstack.com/stacks/a-church-in-san-juan-puerto-rico/): A 160-attendance San Juan church on Breeze, Tithely, Clearstream, and bilingual Mailchimp for storm cancels and Spanish/English follow-up. - [A 140-attendance church on a Hawaii neighbor island](https://churchtoolstack.com/stacks/a-church-on-a-hawaii-neighbor-island/): A 140-attendance Hawaii neighbor-island church on Breeze, Tithely, Clearstream, and plain Mailchimp for visitor churn and weather cancels. - [A 110-attendance church on the Alaska road system](https://churchtoolstack.com/stacks/a-church-on-the-alaska-road-system/): A 110-attendance Alaska road-system church on Breeze, Tithely, Clearstream, and plain Mailchimp for weak uplinks and winter cancels. - [A 130-attendance church on the Navajo Nation](https://churchtoolstack.com/stacks/a-church-on-the-navajo-nation/): A 130-attendance Navajo Nation church on Breeze, Tithely, Clearstream, and plain Mailchimp for road weather, weak signal, and multi-household care. - [A 95-attendance college-town church plant in the Midwest](https://churchtoolstack.com/stacks/a-college-town-church-plant-in-the-midwest/): Lean college-town plant stack with Planning Center, Stripe, and free student-friendly tools. - [A 220-attendance Colorado Front Range bilingual church](https://churchtoolstack.com/stacks/a-colorado-front-range-bilingual-church/): A 220-attendance Colorado Front Range bilingual church on Planning Center, Clearstream, and plain Mailchimp for language tags, wildfire cancels, and dual-team Sundays. - [A 180-attendance church in a Great Lakes mill city](https://churchtoolstack.com/stacks/a-great-lakes-mill-city-church/): A 180-attendance Great Lakes mill-city church on Planning Center People, Services, Giving, and Check-Ins, plus Mailchimp and Clearstream for winter cancels. - [A 540-attendance nondenominational church in the suburbs](https://churchtoolstack.com/stacks/a-growing-suburban-church-in-the-southwest/): A 540-attendance suburban church on Planning Center end to end, plus Mailchimp for email and FlockConnect for pastoral care notes. - [A 2,100-attendance church in a Southwest hospitality metro](https://churchtoolstack.com/stacks/a-large-church-in-a-southwest-hospitality-metro/): What a 2,100-attendance hospitality-metro church runs: Rock RMS at the core with a full-time admin, Clearstream for texts, Pushpay for giving, and Planning Center Services for worship. - [A 190-attendance liturgical parish in the Upper Midwest](https://churchtoolstack.com/stacks/a-liturgical-parish-in-the-upper-midwest/): A 190-attendance liturgical parish: Church Community Builder for membership, Vanco for giving, Constant Contact for email, and light Scheduling/Sheets tools. - [A 120-attendance Maine coastal fishing-town church](https://churchtoolstack.com/stacks/a-maine-coastal-fishing-town-church/): A 120-attendance Maine coastal fishing-town church on Breeze, Tithely, Clearstream, and plain Mailchimp for nor'easter cancels, boat-season absences, and summer guest spikes. - [A 210-attendance mainline church in the Northeast](https://churchtoolstack.com/stacks/a-mainline-church-in-the-northeast/): A 210-attendance mainline church: Realm for membership and giving, Planning Center Check-Ins for Sunday kids, Mailchimp for the parish email. - [A 220-attendance church in a military town near a base](https://churchtoolstack.com/stacks/a-military-town-church-near-a-base/): A 220-attendance military-town church: Planning Center for people and Sunday teams, Tithely for giving, Clearstream for deployment updates. - [A 150-attendance Mississippi Delta church](https://churchtoolstack.com/stacks/a-mississippi-delta-church/): A 150-attendance Mississippi Delta church on Breeze, Tithely, Clearstream, and plain Mailchimp for flood cancels, heat Sundays, and thin volunteer weeks. - [A 110-attendance Montana ranch-distance church](https://churchtoolstack.com/stacks/a-montana-ranch-distance-church/): A 110-attendance Montana ranch-distance church on Breeze, Tithely, Clearstream, and plain Mailchimp for blizzard cancels, long drives, and thin volunteer weeks. - [A 160-attendance church in a Mountain West resort town](https://churchtoolstack.com/stacks/a-mountain-west-resort-town-church/): A 160-attendance Mountain West resort-town church: Breeze for people, Pushpay for giving, Planning Center for events, a sheet for seasonal volunteers. - [A 420-attendance two-site church in Ohio](https://churchtoolstack.com/stacks/a-multisite-small-church-in-ohio/): A 420-attendance two-site Ohio church: Planning Center across people, services, check-in, and giving, with Mailchimp, Clearstream, and a small Zapier layer. - [A 130-attendance church in a New England mill town](https://churchtoolstack.com/stacks/a-new-england-mill-town-church/): A 130-attendance New England mill-town church: Breeze, Vanco, Mailchimp, a volunteer sheet, and One Call Now for urgent notices. - [A 310-attendance church in a Pacific Northwest tech suburb](https://churchtoolstack.com/stacks/a-pacific-northwest-church-in-a-tech-suburb/): A 310-attendance PNW tech-suburb church: Planning Center for Sunday systems, Mailchimp and Clearstream for outreach, Zoom for elders only. - [A 250-attendance retirement-heavy church on the Florida Gulf Coast](https://churchtoolstack.com/stacks/a-retirement-heavy-church-in-florida/): A 250-attendance Gulf Coast church: Breeze for membership, Tithely for giving, Constant Contact and Call-Em-All for reach, light scheduling and Sheets for Sunday ops. - [A 280-attendance Rock RMS Midwest heritage church](https://churchtoolstack.com/stacks/a-rock-rms-midwest-heritage-church/): A 280-attendance Midwest heritage church on Rock RMS for people, giving, and check-in, with Planning Center Services for weekend teams only. - [A 95-attendance Baptist church in a small town](https://churchtoolstack.com/stacks/a-rural-church-in-the-southeast/): A 95-attendance Baptist church: Breeze for people and giving history, a Google Sheet for the volunteer grid, GroupMe for Saturday reminders. - [A 140-attendance multigenerational church on the Plains](https://churchtoolstack.com/stacks/a-rural-multigenerational-church-in-the-plains/): Low-cost rural Plains church stack with Planning Center, Pushpay, and free Google tools. - [A 280-attendance non-denominational church in the suburbs](https://churchtoolstack.com/stacks/a-suburban-church-in-the-midwest/): A 280-attendance suburban stack: Planning Center at the core, Mailchimp and Clearstream for follow-up, Google Forms, and FlockConnect for care notes. - [A 1,400-attendance, two-campus Southern Baptist church in the NC suburbs](https://churchtoolstack.com/stacks/a-two-campus-church-in-the-nc-suburbs/): What a 1,400-attendance two-campus SBC church runs: almost all Planning Center ($550–700/mo), Church Center as the member app, and a $9/mo deacon care-notes tool synced to People. - [A 170-attendance Utah Wasatch Valley church](https://churchtoolstack.com/stacks/a-utah-wasatch-valley-church/): A 170-attendance Utah Wasatch Valley church on Planning Center, Clearstream, Mailchimp, and Google Forms for canyon-road cancels, ski-weekend dips, and newcomer follow-up. - [A 90-attendance West Virginia coal-hollow church](https://churchtoolstack.com/stacks/a-west-virginia-coal-hollow-church/): A 90-attendance West Virginia coal-hollow church on Breeze, Tithely, Clearstream, and plain Mailchimp for shift-work absences, flood cancels, and thin volunteer weeks. - [An 85-attendance bivocational church renting Sunday space in New York City](https://churchtoolstack.com/stacks/an-85-person-church-renting-space-in-nyc/): What an 85-attendance bivocational church in NYC runs: Tithely for $72/mo flat, WhatsApp with a one-message rule, free Google tools. Total software spend is $72 plus giving fees. - [A 120-attendance church in an Appalachian small town](https://churchtoolstack.com/stacks/an-appalachian-small-town-church/): A 120-attendance Appalachian church: Breeze, Tithely, a printed Sheet grid, GroupMe, Clearstream for cancels, and Google Forms for care intake. - [A 200-attendance Arizona snowbird-season church](https://churchtoolstack.com/stacks/an-arizona-snowbird-season-church/): A 200-attendance Arizona snowbird-season church on Planning Center, Clearstream, and plain Mailchimp for winter spikes, summer dips, and dust-storm cancels. - [A 180-attendance Idaho potato-belt church](https://churchtoolstack.com/stacks/an-idaho-potato-belt-church/): A 180-attendance Idaho potato-belt church on Planning Center, Clearstream, and plain Mailchimp for harvest absences, ice-fog cancels, and thin volunteer weeks. - [A 140-attendance Ozarks hollow church](https://churchtoolstack.com/stacks/an-ozarks-hollow-church/): A 140-attendance Ozarks hollow church on Breeze, Tithely, Clearstream, and plain Mailchimp for flood cancels, long gravel drives, and thin volunteer weeks. - [A 160-attendance Upper Peninsula winter church](https://churchtoolstack.com/stacks/an-upper-peninsula-winter-church/): A 160-attendance Upper Peninsula winter church on Planning Center, Clearstream, and plain Mailchimp for lake-effect cancels, ice roads, and thin volunteer weeks. - [A 175-attendance church plant in a West Coast city](https://churchtoolstack.com/stacks/an-urban-church-plant-on-the-west-coast/): A 175-attendance West Coast plant: Planning Center for people and services, Pushpay for gifts, Text In Church for anything that should look like a person texted. ## Reviews (featured) - [Planning Center vs Breeze for small churches](https://churchtoolstack.com/reviews/planning-center-vs-breeze-for-small-churches/): Planning Center vs Breeze for 150–400 churches: when to buy which, pricing notes, and a clear only-if verdict by job. - [Planning Center pricing for small churches](https://churchtoolstack.com/reviews/planning-center-pricing-for-small-churches/): What Planning Center costs for small churches in our field guides: People, Services, Check-Ins, Giving notes, and when the bill is worth it. - [Breeze pricing for small churches](https://churchtoolstack.com/reviews/breeze-pricing-for-small-churches/): Breeze ChMS pricing for small churches: flat-fee field notes, what you get, and when a simpler bill beats a bigger suite. - [Pushpay vs Tithely for small churches](https://churchtoolstack.com/reviews/pushpay-vs-tithely-for-small-churches/): Pushpay vs Tithely for small-church online giving: fees, fit, and when a simpler stack is the wiser buy. - [Planning Center People for small-church follow-up](https://churchtoolstack.com/reviews/planning-center-people-for-small-church-follow-up/): A field-guide review of Planning Center People for 150–400 churches: lists, follow-up checklists, pricing, and when it is worth it. - [Breeze ChMS for churches under 150](https://churchtoolstack.com/reviews/breeze-chms-for-churches-under-150/): A hands-on look at Breeze for small churches: simple people records, real pricing, and when a spreadsheet church should switch. - [Clearstream for church texting](https://churchtoolstack.com/reviews/clearstream-for-church-texting/): A hands-on look at Clearstream for small-church texting: pricing, ease for non-tech staff, and when to buy. - [Tithely for small-church online giving](https://churchtoolstack.com/reviews/tithely-online-giving/): Tithely for 150–400 churches: buy if you need online giving live this month with a volunteer treasurer. Plan on ~2% card fees. Browse all: https://churchtoolstack.com/reviews/ ## Blog (featured) - [Welcome is a people practice before it is a software problem](https://churchtoolstack.com/blog/welcome-is-a-people-practice/): Guest follow-up tools matter, but they cannot replace a church that actually wants the stranger to become a neighbor. - [Ordinary faithfulness beats impressive church tech](https://churchtoolstack.com/blog/ordinary-faithfulness-beats-impressive-tech/): Small churches do not need a dazzling stack. They need ordinary systems that keep promises to people week after week. - [Technology serves people, not the other way around](https://churchtoolstack.com/blog/technology-serves-people/): Church software should free pastors to love people. When tools become the mission, something has gone wrong. - [Benevolence without humiliation](https://churchtoolstack.com/blog/benevolence-without-humiliation/): Aid processes must protect dignity as carefully as they protect funds. Private paths beat lobby testimony. - [Budget for admin time not just software fees](https://churchtoolstack.com/blog/budget-for-admin-time/): A cheap tool with ten unpaid hours a week is not cheap. Count the human cost beside every invoice. - [Children are not content](https://churchtoolstack.com/blog/children-are-not-content/): Kids ministry photos are not free marketing. Consent and dignity come first. Browse all: https://churchtoolstack.com/blog/ ## About & trust - [Start here](https://churchtoolstack.com/start-here/): Pick your ministry problem and open one how-to guide plus one related page. - [About](https://churchtoolstack.com/about/): Who runs the site and why: an independent editor with church-tech implementation experience, writing under a pen name. - [Editorial standards](https://churchtoolstack.com/editorial-standards/): What verified means here: complete implementations, last-checked dates, complete or unpublished, public corrections. - [Conflict of interest](https://churchtoolstack.com/conflict-of-interest/): The operator's material relationships in the church-tech space and the firewall that keeps them out of editorial. ## Optional - [The weekly digest](https://churchtoolstack.com/#digest-signup-heading): New workflows for churches your size, weekly, one short email.